Executive Assistant - Finance

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Location:    Baltimore, MD

Classification:    Exempt

Department:    Office

Reports To:    CFO


POSITION DESCRIPTION

     Responsible for providing high-level administrative support to the Chief Financial Officer.

ESSENTIAL FUNCTIONS AND DUTIES

  • Maintain the CFO’s calendar by coordinating and scheduling meetings, appointments, conferences, and teleconferences.
  • Compose and edit internal and external correspondence, memos, newsletter articles and press releases.
  • Assist in preparing presentation materials, financial reports, and information packets for Board of Directors meetings.
  • Organize and manage confidential files, documents, and reference materials.
  • Track monthly lease payments, tax returns and related correspondence, and keep records of all contracts.
  • Assist in the preparation of ESOP correspondence and distribution paperwork.
  • Keep management informed of area activities and of any significant problems.
  • Perform miscellaneous clerical tasks as required.
  • Maintain a high level of confidentiality and discretion at all times.

QUALIFICATIONS

Education/Certification:    

  • High school graduate or equivalent.
  • Bachelor’s Degree strongly preferred.

Required Experience:    

  • Five (5) or more years of experience supporting C-Suite Executives.
  • Finance or Accounting background preferred.

Skills/Abilities:    

  • Ability to anticipate Executives’ needs.
  • Strong sense of urgency in completing assigned tasks.
  • High level of attention to detail.
  • Excels in a fast paced environment, with the capability of working independently.
  • Well-organized, with excellent project managements skills.
  • Excellent interpersonal and public relations skills.
  • Proficient with Microsoft Office Suite.
  • Solid analytical, creative, and problem-solving abilities.